Digital Landfill

Good Free Stuff. On #content.

These recent reports and new infographics from AIIM Market Intelligence are free to download.

Winning the Paper Wars – capture the content and mobilize the process troops

The amount of paper flowing through businesses is increasing in 41% of organizations. But for 19% it is actually decreasing. Is your business among those winning the paper wars? Download here.

The Compliance Conundrum: providing secure collaboration for financial services content via mobile and cloud

Research has shown that 33% of organizations expect to see “half or more” of their employees using iPads, tablets or digital clipboards for filling in forms in 5 years. Is your business ready to handle this shift in a responsible and secure way? Download here.

Defending the Authenticity and Integrity of SharePoint Records

This short paper takes a close look at two of the main ways for organizations to maintain competitive advantage - keeping a close rein on intellectual property (IP), and ensuring that they don't fall foul of compliance and regulatory issues. Download here.

Cloud Access to Public Sector Content – securing sensitive content through hybrid ECM

With only 4% of organizations using cloud services experiencing any security or reliability issues, where does the perceived lack of security come from? Don't let suspicion dictate what's best for your content management. Download here.

Document Output Management – so much more than print

Two thirds of respondents to this survey stated they do not have an integrated output system, leading to data not being readily accessible and bottlenecks. What is the other third of organizations doing right? Download here.

Forms Processing – text and handwriting recognition (OCR/ICR)

Do you re-key data from scanned forms? A lot of organizations do. This infographic highlights the importance of OCR, ICR and improving your business processes. Results are from a recent AIIM survey are available for download here.

Top 20 AIIM Expert Blog Posts for 2012

And the tallies are in.  Here they are -- the top Expert Blog posts for 2012.

Top Ten 2012 Expert Blog Posts -- Everything But SharePoint

1. Building a Collaborative Culture
2. SharePoint Alternative?
3. Excuse Me -- I am Serious About ECM
4. After Flash, Why PDF Must Die
5. The Need for Change Management
6. Which is better: TIFF or PDF? - Revised
7. Hard Disk Not Exist! What Happens Next?
8. Industry Predictions for 2012
9. BitCasa & The Future Of The Cloud
10. ECM Vendors Go to War

Top Ten 2012 Expert Blog Posts -- SharePoint Related

1. SharePoint Consulting Best Practices for a SharePoint 2010 Enterprise Deployment
2. SharePoint 2013 Preview Summary - Managing Your Current SharePoint 2010 Initiative with 2013 in Mind
3. 5 Myths About SharePoint Records Management
4. My Site Implementation in SharePoint 2010 – A Best Practices Strategy
5. User Profile List in SharePoint 2010
6. SharePoint 2010 - A Learning Management System (LMS) for Government\DoD, Private Sector\Fortune 1000, and Educational Institutions | (SP vs. Blackboard)
7. The Role of the Business Analyst in SharePoint
8. High Level Best Practices: SharePoint Source Code Management and the Related Deployment Process
9. Best Practices for SharePoint Cultural Change Management - From the SharePoint Consulting Trenches
10. Is Your Search Database Bloated?

And don't forget my post on 100 technology predictions (plus 10 of my own) for 2013

[Image from http://ethicalchamp.com/increasing-website-traffic.]

 

7 Articles Recapping the #SharePoint Conference - #SPC12

Here are 7 articles I found interesting re the just concluded SharePoint 2012 Conference:

SharePoint Conference 2012: The Time Machine Question

blogs.gartner.com11/14/12

SharePoint Conference 2012: The Time Machine Question. by Craig Roth | November 14, 2012 | 

Microsoft addresses Yammer integration plans at SharePoint conference - Computerworld

news.google.com

Windows IT ProMicrosoft addresses Yammer integration plans at SharePoint conferenceComputerworldMicrosoft started to address those burning questions on Monday at its SharePoint Conference 2012 in Las Vegas with an initial integration road map for the ...

Summary of: 'Planning for the Lifecycle of Your SharePoint 2013 Website' #spc12 - CMSWire

news.google.com

Here at the SharePoint Conference in Las Vegas where things are in full swing, I attended Geoffrey Edge's presentation on "Planning for the Lifecycle of Your ShareP ...

SharePoint 2013 To 'Supercharge' Enterprise Social Networking - Redmondmag.com

news.google.com

SharePoint 2013 To 'Supercharge' Enterprise Social Networking - Redmondmag.com - Microsoft officials kicked off the company's annual SharePoint Conference this week with a few announcements. The company's keynote talk on Monday offered a "reimagined" Share ...

All Things Digital - Microsoft Talks About Its Plans for Yammer - Socialize Everything - Arik Hesseldahl - News - AllThingsD

http://allthingsd.com/Nov 12

At a SharePoint-oriented conference in Las Vegas, Microsoft announced today that the kind of social features that Yammer provides — and which SharePoint was widely criticized for not having, or at least for not having executed well — are now just part of every business application.

Huddle Crashes The SharePoint Conference - Behind The Scenes Video

www.huddle.com SharePoint alternative Huddle crashed the Microsoft SharePoint Conference (#SPC11) with a marching band and cheerleaders. Yes you read that right! First we gave you the Huddle movie trailer and now we have the behind the scenes footage...

 

What's New in Enterprise Content Management for SharePoint 2013 #spc12 - CMSWire

news.google.com

(@mikecferrara) Nov 14, 2012 ... The enterprise social features are much easier to use and they resemble the big social networks, as you can follow just abou ...

 

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Might also be of interest --

What Happens in Vegas by Daniel Antion  -- Vice President Information Services for American Nuclear Insurers

Automating ERM with SharePoint -- http://pages2.aiim.org/ERMSharePoint.html

AIIM SharePoint Training on Governance and ECM

• Learn best practices for managing and sharing information on the SharePoint platform.

AIIM SharePoint Training on Collaboration

• Learn how to use SharePoint 2010 as a collaboration platform.

Thanks @Harmonie for naming me in top 5 on #SharePoint influencers list

I just found out that I was named to the Harmon.ie Top 25 SharePoint influencers list.  Thanks so much.  I feel honored to be in such company -- Here's the full list, and here are the Twitter names for the top 10.

1. @joeloleson
2. @eusp
3. @andrewconnell
4. @WonderLaura
5. @jmancini77
6. @toddklindt
7. @meetdux
8. @jthake
9. @mikeherrity
10. @gannoti

Here's how the process worked...

They looked at over 700 potential candidates and eventually whittled the list down to 25 people. When Harmon.ie was trying to determine who would make their list, there were certain factors that played a key role in who was chosen. These factors which were weighed and then determined the rank of the candidate include:

• How frequently their tweets were re-tweeted
• How much visitors they had to their their blog and how far it reached within the SharePoint Industry.
• How many citations they were given by other bloggers and colleagues.

"Two things are coming into play here — SharePoint has become a more strategic platform for businesses, while users are looking for better social solutions, adoption strategies and innovative approaches to business problems,” said Mark Fidelman, CEO of Evolve!, a social business consultancy, and leading social strategist of the Top 25 Influencer Award. “These 25 individuals are passionate advocates, who are re-defining the value of social community and collaboration.”

The individual scores of the top 25 range from 5455 to 3025. While the list is available on the Harmon.ie website, the following are those who ranked in the top five.

Joel Oleson: Joel, who has 5455 points in the ranking system, is a SharePoint content and collaboration solutions manger for LDS Church, a former Microsoft senior technical product manager and was part of a team who designed Microsoft’s global search, intranet and teams sites. In 2011, he was in second place on Top 25 SharePoint Influencers List.

Mark Miller: Mark, with a score of 5450, is the founder and editor of EndUserSharePoint.com. He also helps organizations with their social media development and building their online community.

Andrew Connell: With a score of 4975, Andrew is ranked third. He is a SharePoint developer and instructor who has a also co-founded Critical Path Training, which educates and trains individuals in SharePoint. He is also a Microsoft MVP for Office SharePoint Server.

Laura Rogers: Laura has a score of 4520. With eight years experience in the industry, she is now a senior SharePoint specialist at Rackspace Hosting and is a Microsoft MVP. She’s also written a variety of books in the subject including: Microsoft SharePoint 2010 Step by Step and Beginning SharePoint 2010: Building Business Solutions with SharePoint.

John Mancini: With a score of 4490, John is ranked in fifth place. He is the president of the Association for Information and Image management (AIIM), which is a document and content management non-profit association.

Thanks again.

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Some AIIM SharePoint resources that might be useful...

Our SharePoint Governance/ECM course

Our SharePoint for Collaboration course

Our most recent Industry Watch on SharePoint

A white paper on Automating ERM with SharePoint

A white paper on How to Use SharePoint as a Self-Help Knowledge Center

 

What additional features would you like to see in #SharePoint? [word cloud] [survey]

I like this word cloud from our most recent Industry Watch, The SharePoint Puzzle:  Adding the Missing Pieces. The question? What additional features would you like to see in #SharePoint?

Check out the full report (free) for the full story.

Wrestling with the #SharePoint Beast -- Some Thoughts on Governance

Governance, as it relates to enterprise content and records management, is controlling how information is created and managed in the enterprise.  A governance program will include policies, goals, authorities, decisions, and a program definition.

A SharePoint governance plan should address:

• Classification, content type, and metadata management to ensure appropriate organization of information
• Site provisioning and content type deployment to ensure decisions are consistent across the organization
• Records retention assignment and disposition to ensure that enterprise records management objectives are met
• Specific SharePoint 2010 environmental considerations
• Configuration of security to ensure overall adherence to policy and goals

[Note:  A free briefing paper is available from AIIM -- Automating ERM with SharePoint.]

A lack of governance can manifest itself in a variety of ways.  A good way to identify if and where your organization may need help with governance is to look for some of the following indicators:

• Sites are created at-will and without guidance or an approval process.
• Every site looks different and there is a desire to create a stronger internal brand for the organization.
• Corporate policies, specifically retention policies, are either inconsistently applied or lacking altogether.
• Tools like SharePoint Designer are used without guidance or oversight.
• The litigation or preservation hold process is inconsistent or cumbersome.
• Record managers are unable to consistently apply retention to electronic records.

Keep in mind two points as you think about this list.  First, these are simply things to look for and there is no magic formula to determine if you are in need of additional governance.  However, the more of the items on this list that make you think, “That applies to my organization," the greater the likelihood that you will need additional governance.  Second, governance alone may not be sufficient by itself to address the particular shortcoming.

Every organization will have a different culture and style for the way information is created.  On one end of the scale are very young, rapidly growing, relatively unregulated organizations in which speed and flexibility are preferred over control and risk avoidance.  Here, a decentralized style is the appropriate option. 

On the opposite end of the scale are mature, generally larger, and more highly regulated organizations in which regulatory compliance, structure, and control are preferred.  Oftentimes, this is because the results of carelessness or complacency could be extremely costly.  For these organizations, a more centralized style is appropriate.

Keep these two opposite ends of the scale in mind, as you think through the question of SharePoint governance.  Which end of the scale your organization falls on will influence the amount of distributed administration that you may want to implement.

[The above is drawn from AIIM's SharePoint for ECM course, created by the Gimmal Group.]

 

Calling all VARs, SIs and Service Companies -- #AIIM Executive Forum just around the corner

One of my favorite AIIM events each year is the annual Executive Forum.  For those unfamiliar with the event, it's the premier event for executives from companies in the document and content management channel. It's being held November 3-5 in Hollywood, FL.

Two action items.

First, if you are in the channel and not planning to attend, think again.  It's a terrific event. Registration is here -- http://www.aiim.org/Events/DMSPF/. Past the word.

Second, I'm starting to work on my keynote.  If you are in the channel, would be interested in your perspectives.

• What are the big issues facing your company?
• How are you dealing with them?
• Where do you see the biggest opportunities in the next year?

Either post a comment or send me an email.

Here are some of the things people said at the event last year -- 

"In one or two sessions of this year's DMSPEF in Nashville, I paid for the trip with the ideas and takeaways. See you next year!"

Mark Zecy
CEO
American Micro Company

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"If one of the products does as I expect it will, the trip will be paid for in a few days worth of scanning. I also have some attendees coming to my shop to discuss products and software that may be able to cut out thousands of dollars of labor from our processes. All good stuff!"

Jack Bobeck
CIO Business Services and Owner
Imaging Source

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"Thank you for another terrific event. You all did a great job in planning and delivering a highly successful event. We had a tremendous show with great potential for new business and new relationships. 

Our Hitachi representatives from Japan could not have been more pleased as well. So, thank you for the excellent work you all did in making this event a success for us."

Gary J. Armstrong
President
Imaging 411 Inc.

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Q3 results are in - Top AIIM expert blog posts and Digital Landfill posts

It's time for the glamour competition among the AIIM expert bloggers and Digital Landill bloggers.

The top 10 posts in the third quarter!

A comment before I trigger a slew of Twitter comments both pro and con about SharePoint.

1. We (AIIM) don't select the topics.
2. We (AIIM staff) don't click like maniacs on SharePoint topics while at home at night to try and drive up the traffic.
3. Yes, I know that the time boundaries do create a bit of a bias for those posts at the beginning of the quarter vs. the end of the quarter.

With those caveats, here are the results...

Here are the top 10 posts for the AIIM Expert bloggers:

1. 5 myths about SharePoint records management
2. Is SharePoint 2010 really ready for ECM?
3. Creating an ECM organizational structure - building your team
4. The truth about folders
5. It's the users - an old story repeated many times
6. Developing a hybrid SharePoint 2010/ERM/ECM platform (SPaaS)
7. User profile list in SharePoint 2010
8. A tweet is a record
9.  SharePoint - Where to begin - Play Legos
10. eDiscovery and records management - a perfect storm?

And on the Digital Landfill site...

1. What the hell is Google+? - Here's an answer
2. 8 reasons SharePoint 2010 looks like a true ECM system
3. 5 myths about taxonomy and SharePoint
4. 5 myths about records management
5. 5 myths about the paperless office that hinder document management software adoption
6. 5 myths about SharePoint
7. 37 really cool statistics about social media
8. 5 myths about the CMIS standard
9. 6 presentations you should look at if you don't believe that mobile changes everything
10. 8 steps of the ISO/TR 15489 records management methodology

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Have you signed up for the new AIIM Conference March 2012 in San Francisco? For solution providers, almost all the premium slots are sold - get moving! For attendees, mark your calendars!

6 Great #SharePoint posts - #spstcdc

More SharePoint expert blog posts here...

SharePoint Surveys - Design for Analysis by Daniel Antion Vice President Information Services for American Nuclear Insurers

Last week, I spent a good deal of time wiring up Data View Web Parts to display survey results. If you want some background on that, see SharePoint vs. Excel, Round 2, but the background isn’t i... read more

A Steaming Pile of SharePoint by Michael Doyle SharePoint Architect for Waggener Edstrom Worldwide

SharePoint 2010 has greatly increased its scalability. We can now add millions of documents and create content databases in the terabyte range. Storage is cheap with everyone seeming to have vir... read more

It's about business productivity, not server maintenance by Christian Buckley Director, Product Evangelism for Axceler

When I moved my family from Northern California (born and raised in the east bay), the first comment my older kids made was "Dad, there aren't any baseball fields!" Both passionate about basebal... read more

Two by Two by Daniel Antion Vice President Information Services for American Nuclear Insurers

This is the first part of a 2-part post on how we are making SharePoint work on iOS devices. The second part will be a cross-posted between this and my SharePointStories blog, since I will be on... read more

When should you bring in end users? by Christian Buckley Director, Product Evangelism for Axceler

There are many topics that can act as a lightning rod in a conversation. Religion. Politics. Tastes great, less filling. People dig in, want to be heard, and can talk on and on for hours. The sa... read more

I am Dedicated to SharePoint, so why am I only getting Standard love? by Dave Martin Director | Microsoft Solutions Group for Open Text Inc.

Sadly, and I sincerely apologize to the three people who follow my AIIM Blog, my last post was about six months ago and discussed a now old (comparatively and when measured in Web time) technolo...read more

More SharePoint expert blog posts here...

 

 

 

SharePoint Saturday "The Conference" quick recap - #spstcdc

Part conference. Part networking opportunity. Part selling space. Part tribal gathering. Part evangelical tent meeting. With a liberal dose of serendipity. And a talent show.

That was SharePoint Saturday The Conference on Thursday through Saturday at the Northern Virginia Community College in Annandale, VA. Who knows exactly how many people there were, but I am told the pre-reg was about 1800.  At a sub-$100 price point for a 3 day event with 250+ presentations, the price was certainly right. For those used to more "formal" events, the ever changing room assignments and last-minute changes could be a bit overwhelming. But this chaos was balanced by an awesome volunteer commitment.

Founder and Chief Organizer Michael Lottner is to be applauded for this gathering of the tribe. It is really fun to see so many focused -- and young! -- people gathered in one place and talking about, of all things, content management!

Thanks to Dux Raymond Sy (@meetdux) for inviting me to speak; it was a lot of fun and inspiring. Here's a link to my presentation, and for those who can view active content, have also embedded my presentation.  The presentation focuses on the need to be clear on exactly what you are trying to do with SharePoint and why, and the changing nature of enterprise IT.

If SharePoint is your answer, do you know what your question is?

View more presentations from John Mancini