May 12, 2009

Top 10 excuses for NOT implementing document management

Send the link around -- pass the word -- embed the videos -- get the white paper -- do whatever floats your boat!

Here's the direct link:

http://www.aiim.org/Top-10-Excuses-For-Not-Considering-Document-Management.aspx

If your organization is thinking about finally embarking on that long-postponed document management resolution and you are worried about the push-back you'll likely hear from your management, let us save you the time.

Check out the Top 10 Excuses (we've captured on video) that executives love to make to avoid cleaning up their digital landfill.

 

May 12, 2009 8:16:03 AM

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#Earthday plus 20 days, but ECM still good green path Came across this piece on green document management by Digiscribe. Here are some excerpts… Despite predictions that information technology would reduce paper consumption, 90-95% of business information is still stored on paper. In the United States, we use enough office paper each year to build a 10-foot-high wall that’s 6,815 miles long, or two and a half times the distance from New York to Los Angeles. In individual terms, the average American office worker disposes of 100 to 200 pounds of office paper per year. Driving paper out of your business processes creates BOTH cost savings AND environmental benefits. Green paperless office services are easy to use, quick to implement and require no capital expenditure or IT support: Reducing paper costs associated with inventory, shipping, printing, faxing and consumables. This also prevents unnecessary deforestation. Reducing real estate costs by eliminating file cabinets and reducing office space requirements. You will also decrease your carbon footprint with reduced utility costs. Reducing off-site storage costs and related transportation costs to and from the facility. Cutting down carbon emissions and utility costs helps you go green. Increasing the effectiveness of your core business processes. Driving paper from key business processes such as accounting allows...
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No. 1 excuse for NOT implementing DM -- "If we need it we can usually find it" Check out the Top 10 Excuses (we've captured on video) that executives love to make to avoid cleaning up their digital landfill. (In no particular order!) Help us spread the word and contribute to a good cause at the same time. Send the excuses link to your colleagues -- http://www.aiim.org/excuses. Embed the videos in your blog or in your emails. Download the white paper. Copy me on whatever you do -- [email protected] -- and I'll contribute $5 to the American Cancer Society's Relay for Life. Excuse #1: If we need to, we can usually find it. We usually can find the information we need when a customer calls. Sometimes it takes a while, but once we send out an email to all staff asking for the information, it usually shows up after a bit. Reality: It’s true; given enough time, people usually can come up with the information they need. But sometimes time is a luxury they just don’t have … like when a lawsuit reaches the discovery stage! Trying to find a particular document in an organization has been likened to everything from locating a needle in a haystack to retrieving Indiana Jones’ Lost Ark from the government warehouse...

John Mancini

I am president of AIIM, a non-profit that helps organizations find, control and optimize their information

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